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    Staffing Adjustments 2016-17 FAQ
    Posted on 07/14/2016

    Background

    Seattle Public Schools (SPS) supports families in selecting schools and programs that best meet the needs of their children. There are a number of educational options provided to SPS families including: neighborhood schools, option schools, the Highly Capable Cohort (HCC) pathway, and school enrollment outside of their assigned neighborhood school if space is available.

    This commitment to family choice is supported during the open enrollment and school choice process (mid-February through May 31) and can result in enrollment fluctuations and staffing changes at individual schools.

    Why does Seattle Public Schools make staffing adjustments multiple times?

    Every winter, the district produces initial enrollment projections for the following school year. These enrollment projections are used to assess and plan for staffing, space and material needs. The district supports family choice, so we also conduct an annual school choice process beginning in February.

    During the school choice process families can apply to have their children attend a school outside their attendance area. After the school choice process ends on May 31, waitlist moves are conducted and additional entering kindergarten students enroll, school projections for the fall are updated to reflect these changes.

    Projections generated in June support more accurate staffing allocation for schools and create more stable situations for our schools leading into the fall. Fall staff adjustments, if necessary, are made again after school begins.

    How do mitigation requests work?

    Each spring, schools are allowed to submit requests for additional staffing via mitigation.

    By definition, these requests represent staffing above standards, and are not driven by changes in enrollment projections. Mitigation requests are typically granted to support unique school and service delivery models (e.g. K-8 or language immersion) as well as schools with high needs or multiple programs. These requests are not always granted, but held if and until funding is allocated for that purpose.

    Why doesn’t the district wait until June to do all of the school staffing?

    Early staffing in February, although not final, is needed so SPS does not miss out on hiring top candidates, especially in hard to fill positions like special education. In addition, early enrollment projections are conducted so we meet state law which requires we notify staff if there is a need for a Reduction in Force (RIF) by May 15, and so we can prepare buildings and begin purchasing resources for the district’s anticipated number of students.

    What happened this year and what are the June 2016 enrollment projections?

    The district made initial enrollment projections earlier than ever this year in order to support schools in their preliminary budget planning and staffing process. Initial enrollment projections were provided in early February.

    Based on the June enrollment projections, we are expecting 53,107 students (headcount) for our 2016-17 school year, an increase of 783 students over last year’s official October 1 headcount.

    How were June enrollment projections different than February?

    While districtwide enrollment remained unchanged, enrollment projections by school shifted.

    The June enrollment projections reflect open enrollment results, wait list moves, anticipated needs of each service/program and actual school capacity.

    Will schools have other adjustments and how is the district working to mitigate disruptions to classrooms and students?

    The next planned staffing adjustment will occur after students arrive in September. All staffing will be reviewed again in late September/early October.

    A central funding reserve has been created to protect schools as much as possible from staffing reductions after the start of school in 2016. This reserve was created in direct response to our community’s request in previous years.

    How were the June staffing adjustments generated?

    Once the June enrollment projections were finalized, the data was sent to the budget team. The budget team used the same Weighted Student Staffing (WSS) formula that was used in February to generate a new staff allocation.

    Schools

    Definitions:

    • Preparation-conference-planning teacher (PCP)
    • Full-time employee (FTE)
    • Specialists include teachers who are not primary instructors for the students who provide education in such subjects as music, physical education or other specialists.

    The following schools received a change in full-time employees from the February allocation as a result of the updated enrollment projections:

    Elementary

    Staffing adjustments
    School Teacher FTE PCP or specialist FTE
    Adams (1.0) decrease
    Arbor Heights 1.0 increase
    B.F. Day (1.0) decrease
    Cascadia (1.0) decrease
    Dunlap (1.0) decrease (0.5) decrease
    Emerson (1.0) decrease
    Genessee Hill 1.0 increase
    Green Lake 2.0 increase 0.5 increase
    Greenwood (1.0) decrease
    John Hay (1.0) decrease
    Lafayette 1.0 increase
    Lowell (1.0) decrease
    Olympic View 1.0 increase 0.5 increase
    Sacajawea 1.0 increase
    Sand Point (1.0) decrease
    Van Asselt (2.0) decrease
    Viewlands (1.0) decrease
    Wedgwood 1.0 increase 0.5 increase
    West Seattle (1.0) decrease
    Wing Luke (1.0) decrease

     


    K-8

    Staffing adjustments
    School Teacher FTE PCP or specialist FTE
    Broadview-Thomson 1.0 increase 0.5 increase
    Catherine Blaine 1.5 increase
    Licton Springs (1.0) decrease

     


    Middle Schools

    Staffing adjustments
    School Teacher FTE
    Denny (0.4) decrease
    Eckstein (0.6) decrease
    Hamilton International 0.8 increase
    Jane Addams 1.4 increase
    Madison 1.2 increase
    McClure 0.8 increase
    Mercer 2.4 increase
    Washington 0.6 increase

     


    High Schools

    Staffing adjustments
    School Teacher FTE
    Ballard 2.0 increase
    Garfield (0.8) decrease
    Ingraham 2.0 increase
    Nathan Hale (1.6) decrease
    Rainier Beach (0.8) decrease
    Chief Sealth (3.0) decrease
    West Seattle 2.4 increase

     


    Special Education

    Definitions:

    • Instructional assistant (IA)
    • Full-time employee (FTE)

    Click here to read the Special Education Service Matrix that offers more details about the services below.

    Did you recalculate Special Education (SPED) enrollment projections?

    Yes. The following schools received a change to their SPED staffing allocations:

    Staffing adjustments
    School Teacher FTE IA FTE
    Aki Kurose MS Access (3.0) decrease
    B.F Day Elem Resource (0.4) decrease
    Ballard HS SM2 (1.0) decrease
    Louisa Boren STEM K-8 Access (1.0) decrease
    Cascadia Elem Resource 0.6 increase Resource 1.0 increase
    Cleveland Social and Emotional (1.0) decrease
    Coe Elem Resource (1.0) decrease
    Eckstein MS Resource (0.2) decrease
    Fairmount Park Elem Resource 0.2 increase
    Franklin HS Social and Emotional (1.0) decrease
    John Muir Elem Resource 0.2 increase Access (2.0) decrease
    Kimball Elem Focus (1.0) decrease
    Maple Elem
    Access (1.0) decrease
    Focus (1.0) decrease
    MLK Jr Elem SM4 (1.0) decrease
    Middle College HS Resource (0.2) decrease
    Montlake Elem Resource 0.2 increase
    Nathan Hale HS SM2 (1.0) decrease
    Roxhill Elem Resource (0.2) decrease
    Sand Point Elem Resource (0.2) decrease Resource (0.5) decrease
    Chief Sealth Resource (0.6) decrease
    SM4 1.0 increase
    Van Asselt Elem Resource (0.4) decrease
    Viewlands Elem SM4 (1.0) decrease
    Washington MS Social and Emotional (0.5) decrease Social and Emotional (1.0) decrease
    West Seattle HS SM2 (1.0) decrease
    SM4 1.0 increase
    SM2 (1.0) decrease
    SM4 1.0 increase
    Whitman MS
    SM2 (1.0) decrease
    Access (3.0) decrease
    OVA/ BRIDGES Transition services for 18-21 age students 1.0 increase Transition services for 18-21 age students 2.0 increase

    What happens to staff that have been displaced from a school because of lower enrollment?

    Once displaced staff are notified, these individuals will be placed in open positions based on their qualifications per the Collective Bargaining Agreement (CBA). Open hiring will continue for some positions. If enrollment increases at their original school, per the CBA, displaced staff have the right to return for two years, if a position is available. To exercise the right to return for the second year, they need to notify Human Resources by February 1 of the first year.

    How were the July mitigations generated?

    The Seattle School Board has allocated additional resources to allow the district to grant some, but not all, of the requests for mitigation. There have been 87 requests for mitigation submitted since March, representing a potential total cost of $7.7 million. Five requests were approved in March.

    At this time, we are able to grant an additional 28 requests totaling approximately $2.2 million. This one-time funding will not automatically rollover into future years. Schools must submit requests for mitigation annually.

    High Need Areas and Schools with Multiple Programs

    Requests for high need areas and schools with multiple programs were prioritized first, focused on classroom staffing. The following schools received a change in full-time employees (FTE) via this mitigation process:

    Teachers

    Staffing adjustments
    School Additional FTE approved
    Aki Kurose 1.0 increase
    Beacon Hill 1.0 increase
    Broadview Thomson 0.6 increase
    Center School 0.6 increase
    Cleveland 1.0 increase
    Concord 1.0 increase
    Dearborn Park 1.0 increase
    Denny 1.0 increase
    Fairmount Park 1.0 increase
    Garfield 1.0 increase
    Hamilton 0.8 increase
    John Stanford 1.0 increase
    McDonald 1.0 increase
    Middle College 1.0 increase
    Pathfinder 0.5 increase
    Rainier Beach 1.0 increase
    Sand Point 0.5 increase
    Chief Sealth 0.5 increase
    Thurgood Marshall 1.0 increase
    Washington 1.0 increase

     

    Assistant Principal

    Staffing adjustments
    School Additional FTE approved
    Louisa Boren STEM K-8 0.5 increase
    John Rogers Elem 0.5 increase
    MLK Jr. Elem 0.5 increase
    Northgate Elem 0.5 increase
    World School 0.5 increase

    Nurse

    Staffing adjustments
    School Additional FTE approved
    Madrona elem 0.7 increase
    Thornton Creek elem 0.2 increase

     You can read more about the budget process on our Budget Office webpage.

    For additional questions or to request expansion of the FAQ please email staffing@seattleschools.org.