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Seattle Public Schools/Board Meetings/June 10, 2020 – Regular Board Meeting

June 10, 2020 – Regular Board Meeting

AgendaFINAL Post
Regular Legislative Session

Wednesday, June 10, 2020, 1:00 p.m.

Board of Directors
Meeting to be held remotely  
The John Stanford Center for Educational Excellence is closed to the public
www.seattleschools.org

IMPORTANT NOTE: This meeting will be held remotely per the Governor’s Proclamation 20-28.4, which currently prohibits public agencies from conducting meetings subject to the Open Public Meetings Act in-person to curtail the spread of COVID-19, and consistent with School Board Resolution 2019/20-29.

The meeting audio will be live streamed on SPS-TV or can be listened to on television on Comcast 26 (standard-def) and 319 (hi-def), Wave 26 (standard-def) and 695 (hi-def), and Century Link 8008 (standard-def) and 8508 (hi-def). To listen by phone, dial 206-800-4125 and use Conference ID 891 792 229#. The meeting can also be streamed with Microsoft Teams.

There will be no public testimony consistent with the Board’s March 11, 2020 vote to waive relevant provisions of Board Policy 1430 and Board Procedure 1430BP and Board Resolution 2019/20-29, suspending Board policies to facilitate implementation of emergency measures in response to the novel coronavirus (COVID-19). Written comments may be submitted to the Board at any time by email to schoolboard@seattleschools.org, by fax to 206-252-0101, or by mail to Seattle School District, Attention: Board of Directors, MS 11-010, PO Box 34165, Seattle, WA 98124-1165. The School Board Office can be reached by phone at 206-252-0040 for questions about providing written comments.

I. Call to Order – 1:00 p.m.

  1. General Welcome Announcement to Audience
  2. Roll Call

II. Executive Session: To Review the Performance of a Public Employee. RCW 42.30.110(1)(g). This session will last approximately 20 minutes.

III. Superintendent Comments

IV.  Business Action Items

A. Consent Agenda

  1. Minutes of the April 22, 2020 Work Sessions  (Updated Since Posted for 5/27 Meeting), May 5, 2020 Work Sessions , May 20, 2020 Work Session , and May 27, 2020 Regular Board Meeting
  2. Personnel Report
  3. Approval of contracts for Therapeutic Day Treatment Service (A&F, May 18, for Approval) Approval of this item would authorize the Superintendent to execute contracts with Therapeutic Treatment Day Services for a not-to-exceed total amount of $2,118,308. As follows: Overlake Hospital Specialty School in the amount of $440,232 ; Fairfax Hospital/NWSOIL in the amount of $250,000; Seneca Family of Agencies in the amount of $435,000; Academy for Precision Learning in the amount of $297,305; Children’s Institute for Learning Differences in the amount of $422,571; and Gersh Academy in the amount of $273,200 for private placement of students in need of therapeutic day services and programming, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement these contracts.
  4. Approval of agreement with Seattle Children’s Hospital for Hospital-Based Educational Services (A&F, May 18, for Approval) Approval of this item would authorize the Superintendent to enter into an agreement with Seattle Children’s Hospital to allow for flow-through of the Office of Superintendent of Public Instruction (OSPI) Hospital Based Instruction funds for the 2020-21 school year in the amount of $465,500 in the form of the draft agreement attached to the Board Action Report, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the agreement.
  5. Approval of contracts for Sign Language Interpreter Vendors, RFQ 11641 (A&F, May 18, for Approval) Approval of this item would authorize the Superintendent to execute contracts with agencies approved through RFQ 11641, Sign Language Interpreter Vendors, based on an average Interpreter hourly rate of $73.50 per hour, for a not-to-exceed total amount of $500,000 for all agencies governed under the RFQ, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement these contracts.
  6. Approval of residential contracts with the New England Center for Children and Lakemary Center (A&F, May 18, for Approval) Approval of this item would authorize the Superintendent to execute a contract with New England Center for Children in the amount of $425,106; and Lakemary Center in the amount of $265,265 for residential special education programs serving one student each with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.
  7. 2020-22 Franz Family Bakery 2-year Bread Agreement Renewal (Ops, May 14, for Approval) Approval of this item would authorize the Superintendent to renew the contract with Franz Family Bakeries for two additional years covering the period from Sept. 1, 2020 to Aug. 31, 2022, at an annual cost of up to $253,288.42, for a total cost of up to $506,576.84 for bread products, with any minor additions, deletions and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract. Approval of this motion would extend the existing contract for the final two years allowed under the contract.
  8. BEX V: Award Contracts P1745, P1746, P1747, P1748 to Building Envelope Technology & Research, Inc., (BET&R) for technical consultation services for design oversight and on-site construction observation of the building envelope (exterior cladding systems) and roofing systems for the Kimball, James Baldwin, Viewlands and West Seattle Elementary Schools projects (Ops, May 14, for Approval) Approval of this item would authorize the Superintendent to execute contracts: P1745 in the amount of $459,539 for Kimball Elementary School; P1747 in the amount of $480,555 for James Baldwin Elementary School; P1748 in the amount of $453,165 for Viewlands Elementary School; and P1746 in the amount of $298,018 for West Seattle Elementary School with Building Envelope Technology & Research, Inc., for technical consultation services for design oversight and on-site construction observation of the building envelope and roofing systems projects with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.
  9. BTA IV/OSPI School Construction Assistance Program/Distressed Schools Grant: Resolution 2019/20-30: Acceptance of the Building Commissioning Report for the Magnolia Elementary School Renovation and Addition project (Ops, May 14, for Approval) Approval of this item would adopt Resolution 2019/20-30, accepting the building commissioning report for the Magnolia Elementary School Renovation and Addition project.
  10. BTA IV: Approval of Construction Change Order #12 for the Webster School Modernization and Addition project  (Ops, May 14, for Approval) Approval of this item would authorize the Superintendent to execute construction change order #12 for the Webster School Modernization and Addition project in the amount of $479,808.25, plus Washington State Sales Tax, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary action to implement the change order. (Updated Since Introduction)

B. Items Removed from the Consent Agenda

C. Action Items

  1. Resolution 2019/20-28 Affirming Inclusion of Our LGBTQIA+ Students, Staff, & Community Approval of this item would approve Resolution 2019/20-28 affirming inclusion of LGBTQIA+ students, staff, and community in Seattle Public Schools. (Updated Since Introduction)
  2. Approval of the Operations Data Dashboard (Exec, May 20, for Consideration) Approval of this item would approve the Operations Data Dashboard, as attached to the Board Action Report. (Updated Since Introduction)
  3. Satterberg Foundation Elementary Feeder School Grant (A&F, May 18, for Approval) Approval of this item would authorize the Superintendent to accept the Satterberg Foundation Elementary Feeder School Grant funds in the amount of $950,000.
  4. Approval of contracts for Specially Designed Instruction: Tutoring Services & Other Compensatory Education Services RFQ02758 (A&F, May 18, for Consideration) Approval of this item would authorize the Superintendent to execute contracts with the following agencies under RFQ02758, Specially Designed Instruction:  Yellow Wood Academy in the amount of $649,500; Maxim Healthcare Services in the amount of $950,000; Brightmont Academy in the amount of $265,000; and Brock’s Academy in the amount of $250.000, and to take any necessary actions to implement these contracts.
  5. Review and Approval of 2020 Career and Technical Education Annual Plan Per Board Policy No. 2170 (C&I, May 19, for Approval) Approval of this item would approve the 2020 Career and Technical Education Annual Plan, as attached to this Board Action Report. (Updated Since Introduction)
  6. BEX IV: Approval of Budget Transfer and Award Contract P5132, Bid No. B012042, to CDK Construction Services, Inc., for the Whitman Middle School Seismic Improvements project (Ops, April 27, for Consideration) Approval of this item would approve a one-time fund transfer in the amount of $53,871 from the BEX IV Program Contingency and authorize the Superintendent to enter into a construction contract in the amount of $1,560,000, plus Washington State Sales Tax, for the Whitman Middle School Seismic Improvements project.
  7. BEX V: Award Contract P5145 for Athletic Field Lighting projects at Whitman Middle School (Ops, April 27, for Consideration) Approval of this item would authorize the Superintendent to execute the following contracts with the King County Directors’ Association (KCDA) for athletic field lighting project: Contract P5145 in the amount of $757,256 for Whitman Middle School, plus Washington State sales tax, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contracts. (Updated Since Introduction)
  8. BEX V: Award Construction Contract P5140, Bid No. B032062 to FieldTurf USA for the Athletic Field Improvements at Ballard High School project (Ops, April 27, for Consideration) Approval of this item would authorize the Superintendent to execute construction contract P5140 with Field Turf USA in the amount of $663,566, including base bid, plus Washington State sales tax, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.
  9. BTA IV: Award Construction Contract K5120, Bid No. B032063 to Coast to Coast Turf for the Athletic Field Improvements at Nathan Hale High School and Jane Addams Middle School project (Ops, April 27, for Consideration) Approval of this item would authorize the Superintendent to execute construction contract K5120 with Coast to Coast Turf in the amount of $1,786,980, including base bid plus Alternates #1 &2, plus Washington State sales tax, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.
  10. BEX V: Award Construction Contract P5146, Bid No. B012039, to Olympic Peninsula Construction, Inc., for the North Beach Elementary School, Sacajawea Elementary School & Jane Addams Middle School Pavement Repairs project (Ops, April 27, for Consideration) Approval of this item would authorize the Superintendent to execute construction contract P5146 with Olympic Peninsula Construction, Inc., in the amount of $1,007,700, including base bid plus Alternate #1, plus Washington State sales tax, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.
  11. BEX V, Distressed School Grant and K-3 Class Size Reduction Grant: Award Construction Contract P5149, for Bid No. B012049, to Allied Construction Associates, Inc. for the West Woodland Elementary Addition and Modernization project (Ops, May 14, for Consideration) Approval of this item would authorize the Superintendent to execute construction contract P5149 with Allied Construction Associates, Inc. in the amount of $14,536,000, plus Washington State Sales Tax, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract; and approve a one-time fund transfer of $1,700,000 from the BEX V Program Contingency funds to the West Woodland Elementary Addition and Modernization project. (Updated Since Introduction)

D. Introduction Items

  1. Approval of the 20-21 Superintendent Evaluation Documents (Exec, May 20, for Consideration) Approval of this item would approve the 2020-21 Superintendent Evaluation documents, as attached to the Board Action Report.
  2. Amending Board Policy No. 6222, Selection of Contractors for Small Construction Projects (A&F, May 18, for Approval) Approval of this item would amend Board Policy No. 6222, Selection of Contractors for Small Construction Projects, as attached to the Board Action Report.
  3. Revising Board Policy No. 6901, Capital Levy Planning, and Adopting Board Policy No. 6900, Facilities Planning (Ops, March 24, for Approval) Approval of this item would amend Board Policy No. 6901, Capital Levy Planning, and adopt new Board Policy No. 6900, Facilities Planning, as attached to the Board Action Report.
  4. BEX IV: Resolution 2019/20-20, Final Acceptance of Contract P5034 with Lydig Construction Inc. for the Wilson Pacific Elementary & Middle Schools (Cascadia Elementary, Robert Eagle Staff Middle, and Licton Springs K-8) project (Ops, March 2, for Approval) Approval of this item would adopt Resolution 2019/20-20 and accept the work performed under Contract P5034 with Lydig Construction Inc. for the Cascadia Elementary, Robert Eagle Staff Middle, and Licton Springs K-8 Schools as final.
  5. Extending the suspension of provisions of Board Policy No. 2420, High School Grade and Credit Marking, through August 2020 Approval of this item would extend through August 2020 the temporary suspension of identified provisions of Board Policy No. 2420, High School Grade and Credit Marking Policy, previously approved by the Board on April 20, 2020 as identified in Attachment A to the Board Action Report, and to be replaced with grade marking options “A” or “Incomplete” for courses that earn high school credits due to the containment of COVID-19.

V. Board Comments

Comments will be limited to two minutes per Director

  • Announcement of Completed Internal Audits by Audit & Finance Chair

VI. Executive Session: To discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. RCW 42.30.110(1)(i). This session will begin at the conclusion of the regular Board meeting and last approximately 30 minutes. The legislative session will reconvene at the conclusion of the executive session to adjourn the meeting if there is no further business before the Board. No action will be taken during the legislative session as a result of the executive session.

VII. Adjourn – 3:30 p.m.

Calendar Reminders

A complete list of upcoming Board meetings and Director community meetings can be found on the School Board calendar website. If you have any questions, please contact the School Board Office at 206-252-0040.