The district shall organize, compile and maintain personnel records and files for each staff member, which shall be kept in a secure location. The contents of the files shall be available to the Superintendent or his/her designee and to those staff authorized by the Superintendent or his/her designee to organize, compile and maintain the personnel files. Staff who have access to the files shall be required to maintain the confidentiality of the files and their contents. 

A certificated or classified staff member shall be permitted, during normal district business hours, to review the contents of his/her personnel file in the presence of an authorized Human Resources staff member. 

A staff member annually may petition that the Superintendent or his/her designee review all information in the staff member’s personnel file(s) that is regularly maintained by the district as a part of his or her business records or is subject to reference for information given to persons outside of the district. The Superintendent or his/her designee shall determine if there is any irrelevant or erroneous information in the file(s), and shall remove all such information from the file(s). If a staff member does not agree with the Superintendent’s or his/her designee’s determination, the staff member may at his or her request have placed in the staff member’s personnel file a statement containing a rebuttal or correction.