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Seattle Public Schools/Board Meetings/March 24, 2021 – Regular Board Meeting

March 24, 2021 – Regular Board Meeting

Agenda Final Post
Regular Legislative Session

Wednesday, March 24, 2021, 3:30 p.m.

Board of Directors
Meeting to be held remotely  
www.seattleschools.org

IMPORTANT NOTE: This meeting will be held remotely per the Governor’s proclamation allowing public agencies to conduct meetings subject to the Open Public Meetings Act remotely to curtail the spread of COVID-19.

The meeting will be live streamed on SPSTV via YouTube and broadcast on television on Comcast 26 (standard-def) and 319 (hi-def), Wave 26 (standard-def) and 695 (hi-def), and Century Link 8008 (standard-def) and 8508 (hi-def).

To listen by phone, dial 206-800-4125 and use Conference ID 438 948 895#. This phone number and Conference ID will also be used by those who sign up to provide public testimony through the process described on the Agenda below.

I. Call to Order – 3:30 p.m.

  1. General Welcome Announcement to Audience
  2. Roll Call 

II. Business Action Items

  A. Action Items

1. Appointment of School Board Director for the unexpired term for Director District IV

III. Oath of Office

1. Appointment of School Board Director for the unexpired term for Director District IV

IV.  Superintendent Comments

V. Student Comments

  • African American Male Achievement Student Leadership Council

VI. Public Testimony – 4:00 p.m.

Members of the public who wish to address the board by teleconference may sign up to do so by e-mailing the School Board Office or calling (206) 252-0040, beginning Monday, March 22, 2021, at 8:00 a.m. The public testimony list will be posted Tuesday, March 23, 2021. Those who are placed on the posted public testimony list may provide their testimony by dialing 206-800-4125 and using Conference ID 438 948 895#. For information on how the public testimony list is created, please visit the Board’s website.

OrderNameTopic
 1 August P. Diggs Student Testimony: Growth and evolution of the process. Student Leadership Council and being a change advocate.
 2    Dalia Gomez Spanish dual immersion at Mercer Middle School
 3  Samuel Ivan Mendoza Gilbert immersion class cuts at Mercer
 4 Chris Jackins 1) Fresh Fruit and Vegetable Program Grant 2) Elevator Contract 3) Start date for the superintendent and sepration agreement for the current superintendent 4) Addendum to the MOU between district and SEA 5) Board policy 6220 6) Herc Jones yearbook contract 7) Resolution for state grant funding 8) West Woodland 9) Rising Star change order 10) Rainier Beach contract 11) Adams Field Light
 5 Todd Sawicki Reopening for Grades 6-12
 6 Manuela Slye Hiring of Interim Superintendent Dr. Brent Jones / Dual Lanuguage Immersion Pathway
 7 Robyn Reed Motion to introduce and approve an Addendum to the August 2020-21 Memorandum of Understanding (MOU) between the Seattle School District No. 1 (District) and Seattle Education Association (SEA)
 8 Sebrena Burr 1) Mutual Early Separation Agreement with Superintendent Denise Juneau
2) Approval of Families, Education, Preschool, and Promise (FEPP) Levy
3) Engaging Families in Returning to School
 9 Brian Terry equity in advanced learning
 10 Noah Zeichner Dual Language Immersion at Mercer
 11 Elizabeth “Liz” Anne Olsen Dual Language Immersion Program at Mercer International Middle School
 12Cassandra Garica-Stokes cuts to the Dual Language Immersion program at Asa Mercer International School
 13 Tami Becker Gomez reduction in Spanish dual immersion program at Mercer Middle School
 14 Erin Gilbert Importance of Dual Language Instruction/effect of pending cuts to Spanish immersion program at Mercer Middle School
 15 Gretchen Sloan  I would like to advocate that the dual language/immersion program at Mercer Middle School remain intact
 16 Kelly Rolon Dual Language Immersion Program in the South End.
 17 Mary Lanza The Spanish Immersion and World Language Department at Mercer International Middle School
 18 Carrie Taylor Mercer Spanish Immersion Program
 19 Kristy Shapcott Spanish Immersion Schedule Changes at Mercer Middle School

VII.  Business Action Items (Continued)

B. Consent Agenda

  1. Minutes of the  February 23, 2021 Work SessionMarch 3, 2021 Work SessionsMarch 5, 2021 Executive SessionMarch 6, 2021 School Board RetreatMarch 10, 2021 Regular Board MeetingMarch 15, 2021 Board Special Meeting
  2. Warrants Report – February

  February 2021 Warrants

 The following warrants as audited and certified by the auditing officer, as required by RCW 42.24.08, are approved for payment:

FundTypeAmount
  General Fund  *Payroll$ 437,918.86 
 N/A Vendor 18,325,779.17
 Capital Project Fund  Vendor 9,959,119.67
 Associated Student Body Fund  Vendor 207,015.18
 Grand Total  N/A $28,929,832.88

*Note – Payroll total reflects warrants issued to employees. It does not however, reflect cash transfer amounts in payment of employees’ Direct Deposit payroll.

C. Items Removed from the Consent Agenda

VIII. Board Committee Reports

IX. Business Action Items (Continued)

D. Action Items

  1. Amendment No. 2 to 2020 – 21 City of Seattle FFVP Agreement (Ops, March 11, for approval) Approval of this item would authorize the Superintendent to accept the January 2020-August 2021 City of Seattle grant to expand the Fresh Fruit and Vegetable Program grant funding amendment to include an additional $715,402.06 for a total of up to $1,288,927.06. Immediate action is in the best interest of the district.(Introduction and Action)
  2. Renew Master State Elevator Maintenance and Repair Contract (Ops, March 11, for approval) Approval of this item would authorize the Superintendent to execute the elevator conveyance maintenance and repair contract with Eltec in the amount of $290,000 with any minor additions, deletions and modifications deemed necessary by the Superintendent to implement the contract. Immediate action is in the best interest of the district. (Introduction and Action)
  3. Establishing May 1, 2021 as the start date for Interim Superintendent Dr. Brent Jones, and authorizing the execution of a Mutual Early Separation Agreement with Superintendent Denise Juneau  Approval of this item would establish May 1, 2021 as the start date for Dr. Brent C. Jones as Interim Superintendent for the District, on the terms and conditions contained in the Interim Superintendent’s Employment Agreement dated March 1, 2021; authorize Dr. Jones to employ Superintendent Denise Juneau as an hourly employee between May 1, 2021 and June 30, 2021 at the per diem rate set in her April 25, 2018 Employment Agreement; and authorize the Board President and Chief Legal Counsel to execute the Mutual Early Separation Agreement, as attached to this Board Action Report, with Superintendent Juneau. (Introduction and Action)
  4. Approval of Addendum to the August 2020 Memorandum of Understanding (MOU) between the Seattle School District No. 1 (District) and Seattle Education Association (SEA). Approval of this item would approve the Addendum to the August 2020 MOU as attached to this Board Action Report, which will become effective upon ratification by SEA on March 26, 2021. I further move that the School Board waive the provision of Policy No. 1420 that Board Action Reports and relevant supplementary information will be posted to the District’s website at least three days in advance of Board meetings. This action authorizes the Superintendent to take all steps necessary to implement the District responsibilities detailed in the Addendum. Immediate action is in the best interest of the District.  Motion to introduce and approve an Addendum to the August 2020-21 Memorandum of Understanding (MOU) between the Seattle School District No. 1 (District) and Seattle Education Association (SEA) This item will be updated prior to action   (Updated 3/22, Introduction and Action)
  5. Approval of revised bell times for Elementary and K-8 schools for the remainder of the 2020-21 School Year  Approval of this item would approve the revised bell times for Elementary and K-8 schools listed in the Background section of this Board Action Report. These changes will take effect on March 29, 2021, and will remain in effect for the remainder of the 2020-21 School Year. Immediate action is in the best interest of the district. (Agenda Item Added 3/20, Introduction and Action)
  6. Approval to Procure HEPA Filters for In-Person Instruction  Approval of this item would approve the procurement of HEPA filters with any modifications deemed necessary by the Superintendent to complete the procurement. I further move that the School Board waive the provision in Policy No. 1420 that Board Action Reports will be posted to the district’s website at least three days in advance of board meetings. Immediate action is in the best interest of the district. Materials for this item will be added prior to action (Agenda Item added 3/22, Introduction and Action)

E. Introduction Item

  1. Approval of Families, Education, Preschool, and Promise (FEPP) Levy funding for Preschool Services for the 2021 – 2022 School Year (A&F, March 15, for approval) Approval of this item would authorize the Superintendent to accept FEPP Levy grant funds from the City of Seattle Department of Education and Early Learning (DEEL) totaling up to $7,673,831.00 for the 2021-22 school year to continue District operation of 29 Seattle Preschool Program (SPP) classrooms and open one new SPP classroom and four new full day SPP Head Start classrooms for a total of 34 Seattle Public Schools SPP classrooms, with any minor additions, deletions and modifications deemed necessary by the Superintendent, and to take any necessary actions and enter into service agreements to accept the grant funds.
  2. Approval of Amendment to Gersh Academy Services Contract and Academy of Precision Learning (APL) Services Contract (A&F, March 15, for approval) Approval of this item authorize the Superintendent to amend the contract with Gersh Academy, in the amount of $273,200, for a revised total contract amount of $579,425, for private placement of fewer than ten students who require therapeutic day services and programming, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement these contracts; and to amend the contract with Academy for Precision Learning, in the amount of $297,305 for a revised total contract amount of $591,767, for private placement of fewer than ten students who require therapeutic day services and programming, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement these contracts.(Updated 3/23, corrected contract amounts)
  3. Amending Board Policy No. 6220, Procurement (A&F, March 15, for approval) Approval of this item would amend Board Policy No. 6220, Procurement, as attached to the Board Action Report.
  4. Contract for Middle School and High School yearbooks with Herff Jones (SSC&I, March 16, for consideration) Approval of this item would approve authorize the Superintendent to execute a one-year contract extension with Herff Jones in an amount not to exceed $400,000 and may execute two (2) optional annual extensions each in an amount not to exceed $400,000, each for a total amount not to exceed $1.2 million over three years, for the management and classroom support in the preparation and printing of middle school and high school yearbooks, in the form of the draft Agreement presented to the School Board, with any minor additions, deletions and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.
  5. Approval to rename the Southwest Athletic Complex (SWAC) to the Nino Cantu Southwest Athletic Complex (Ops, March 11, for approval) Approval of this item would authorize the change of the name of the Southwest Athletic Complex (SWAC) to the Nino Cantu Southwest Athletic Complex.
  6. BEX V: Award Contract P1839, for Accessibility Consulting Services, to Studio Pacifica for the for the BEX V program (Ops, March 11, for approval) Approval of this item would authorize the Superintendent to execute contract P1839 for Accessibility Consulting Services, with Studio Pacifica in the amount of $585,632 with any minor additions, deletions, modifications, and actions deemed necessary by the Superintendent to implement the contract.
  7. BEX V: Resolution 2020/21-21 Racial Imbalance Analysis for Van Asselt School Addition project (Ops, March 11, for approval) Approval of this item would approve Resolution 2020/21-21 certifying that the proposed Van Asselt School Addition project will not create or aggravate racial imbalance as defined by Washington Administrative Code (WAC) 392-342-025.
  8. Building Excellence (BEX) V, School Construction Assistance Program (SCAP) & Distressed School Grant: Resolution No. 2020/21-20 certifying the Intent to Construct for Kimball Elementary School Replacement, James Baldwin Elementary School Replacement, Viewlands Elementary School Replacement, Lincoln High School – Phase 2 Gymnasium Building, Rainier Beach High School Replacement and Van Asselt Classroom and Gymnasium Addition projects (Ops, March 11, for approval) Approval of this item would approve Resolution Number 2020/21-20 for the Kimball Elementary School Replacement, James Baldwin Elementary School Replacement, Viewlands Elementary School Replacement, Lincoln High School – Phase 2 Gymnasium Building Seismic Improvements, Rainier Beach High School Replacement and the Van Asselt Classroom and Gymnasium Addition projects.
  9. BEX V, Distressed School Grant and K-3 Class Size Reduction Grant: Approval of Budget Transfer for the West Woodland Elementary Addition and Modernization project  (Ops, March 11, for approval) Approval of this item would approve the transfer in the amount of $1,000,000 from the BEX V Program Contingency to the West Woodland Elementary Addition and Modernization School project budget.
  10. BEX V: Approval of Construction Change Order #5 for the Van Asselt Elementary School at African American Academy (the school was renamed Rising Star Elementary School at African American Academy after the contract had been executed with Wayne’s Roofing, Inc.) Roof Replacement project (Ops, March 11, for approval) Approval of this item would authorize the Superintendent to approve Construction Change Order #5 with Wayne’s Roofing, Inc., for the Van Asselt Elementary School at African American Academy (renamed Rising Star after the contract had been executed with Wayne’s Roofing, Inc.) Roof Replacement project in the amount of $543,369, plus Washington State sales tax.
  11. BEX V: Approval of Parametrix Contract Modification #2 for the Rainier Beach High School Replacement project (Ops, March 11, for approval) Approval of this item would authorize the Superintendent to execute the Parametrix contract modification #2 for Rainier Beach High School Replacement in the amount of $500,032.50, with any minor additions, deletions, modifications, and actions deemed necessary by the Superintendent to implement the contract.
  12. BEX V: Resolution 2020/21-19: Approval of General Contractor/Construction Manager (GC/CM) Delivery Method and Award GC/CM Contract P5160 to Lydig Construction, Inc., for the Rainier Beach High School Replacement project (Ops, March 11, for approval) Approval of this item would authorize the Superintendent to utilize the GC/CM alternative construction delivery method for the Rainier Beach High School Replacement project and award Contract P5160 to Lydig Construction, Inc. This authorizes Lydig Construction, Inc., to immediately provide preconstruction services for an amount not to exceed $899,880, plus Washington State sales tax. Approving Resolution 2020/21-19 certifies that the district intends to comply with RCW 39.10. This approval also authorizes the Superintendent to negotiate and execute a contract amendment, with any minor additions, deletions, modifications, and actions deemed necessary for the Guaranteed Maximum Price (GMP) as defined by the RCW 39.10.370 for an amount not to exceed $153,000,000, which includes the pre-construction services allowance, Specified General Conditions, Negotiated Support Services Allowance, the Maximum Allowable Construction Cost (MACC) including subcontractor bonds, the MACC Contingency, and the GC/CM fee, no earlier than completion of 90% construction documents unless otherwise agreed to by the parties. The GMP excludes Washington State sales tax.
  13. BEX V: Award Construction Contract P5143, to KCDA/Musco Sports Lighting, LLC for the Athletic Field Lighting Improvements at Jane Addams Middle School project  (Ops, March 11, for approval) Approval of this item would authorize the Superintendent to execute construction contract P5143 with King County Director’s Association (KCDA) in the amount of $504,991, including base bid, plus Washington State sales tax, with any minor additions, deletions, modifications and actions deemed necessary by the Superintendent to implement the contract.
  14. BEX IV/BEX V/Distressed School Grant: Award Construction Contract P5157, Bid No. B102027 to FORMA Construction for the North Beach Elementary School Heating, Ventilating, Exterior Door, and Seismic Improvement project (Ops, March 11, for approval) Approval of this item would authorize the Superintendent to execute construction contract P5157 with FORMA Construction in the amount of $ $2,054,400, including the base bid plus alternate #1, #2,and #4, plus Washington State sales tax, with any minor additions, deletions, modifications, and actions deemed necessary by the Superintendent to implement the contract.
  15. BEX IV: Award Construction Contract P5131, Bid No. B102026, to Lincoln Construction, Inc. for the Washington Middle School Seismic Improvements project (Ops, March 11, for approval) Approval of this item would authorize the Superintendent to execute construction contract P5131 with Lincoln Construction, Inc. in the amount of $2,207,000, plus Washington State sales tax, with any minor additions, deletions, modifications, and actions deemed necessary by the Superintendent to implement the contract.
  16. BEX IV: Final Acceptance of Contract P5123 with CDK Construction Services, Inc., for the Catharine Blaine Seismic Improvements project (Ops, March 11, for approval) Approval of this item would accept the work performed under Contract P5123 with CDK Construction Services, Inc., for the Catharine Blaine Seismic Improvements project as final.
  17. BTA IV /BEX V: Final Acceptance of Contract K5120 with Coast to Coast Turf for the Athletic Field Improvements at Nathan Hale High School and Jane Addams Middle School project (Ops, March 11, for approval) Approval of this item would accept the work performed under Contract K5120 with Coast to Coast Turf for the Athletic Field Improvements at Nathan Hale High School and Jane Addams Middle project as final.

  X. Board Comments  

Comments will be limited to two minutes per Director 

XI. Adjourn – 7:30 p.m.

Calendar Reminders

A complete list of upcoming Board meetings and Director community meetings can be found on the School Board calendar website. If you have any questions, please contact the School Board Office at 206-252-0040.