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Seattle Public Schools/Board Meetings/October 6, 2020 – Executive Session

October 6, 2020 – Executive Session

Agenda FINAL Post
Regular Legislative Session

Wednesday, October 7, 2020, 3:00 p.m.

Board of Directors
Meeting to be held remotely  
The John Stanford Center for Educational Excellence is closed to the public
www.seattleschools.org

IMPORTANT NOTE: This meeting will be held remotely per the Governor’s proclamation prohibiting public agencies from conducting meetings subject to the Open Public Meetings Act in-person to curtail the spread of COVID-19.

The meeting will be live streamed on SPSTV via YouTube and broadcast on television on Comcast 26 (standard-def) and 319 (hi-def), Wave 26 (standard-def) and 695 (hi-def), and Century Link 8008 (standard-def) and 8508 (hi-def). To listen by phone, dial 206-800-4125 and use Conference ID 800 793 451#.

I. Call to Order – 3:00 p.m.

  1. General Welcome Announcement to Audience
  2. Roll Call

II. Superintendent Comments

III.  Business Action Items

A. Consent Agenda

  1. Minutes of the September 16, 2020 Work Session , and  September 23, 2020 Regular Board Meeting
  2. Personnel Report
  3. Seattle Public Schools (SPS) Personal Services Contracts (PSC) for the City of Seattle’s Parks & Recreation Department (A&F, September 14, for Consideration) Approval of this item would authorize the Superintendent to execute the contract with City of Seattle’s Parks & Recreation Department $909,416 for the purpose of providing Families, Education, Preschool, and Promise (FEPP) Levy funded or other funding source activities in selected elementary, K-8, middle and high schools, with any minor additions, deletions and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract. (Updated Since Introduction)
  4. Seattle Public Schools (SPS) Personal Services Contracts (PSC) for City Year of Seattle (A&F, September 14, for Approval) Approval of this item would authorize the Superintendent to execute the contract with City Year of Seattle for $1,170,000 for the purpose of providing Families, Education, Preschool, and Promise (FEPP) Levy funded or other funding source activities in selected elementary, K-8, middle and high schools, with any minor additions, deletions and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract. (Updated Since Introduction)
  5. Seattle Public Schools (SPS) Personal Services Contracts (PSC) with University Tutors for Seattle Schools (UTSS) (A&F, September 14, for Consideration) Approval of this item would authorize the Superintendent to execute the contract with University Tutors of Seattle Schools $481,000 for the purpose of providing Families, Education, Preschool, and Promise (FEPP) Levy funded or other funding source activities in selected elementary, K-8, middle and high schools, with any minor additions, deletions and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract. (Updated Since Introduction)
  6. Seattle Public Schools (SPS) Personal Services Contracts (PSC) with Seneca Family of Agencies (A&F, September 14, for Approval) Approval of this item would authorize the Superintendent to execute the contract with Seneca Family of Agencies in the amount of $468,500 for the purpose of providing Families, Education, Preschool, and Promise (FEPP) Levy funded or other funding source activities in selected elementary, K-8, middle and high schools, with any minor additions, deletions and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract. (Updated Since Introduction)
  7. Annual Approval of Schools per WAC 180-16-220 (C&I, September 15, for Approval) Approval of this item would approve each school within the District as having a school improvement plan that is data driven, promotes a positive impact on student learning, and includes a continuous improvement process, pursuant to WAC 180-16-220. (Materials Updated 10/6/20)
  8. Renew three-year contract with Hobson’s Naviance for College and Career Readiness software services and support (C&I, September 15, for Approval) Approval of this item would authorize the Superintendent to execute a contract renewal with Hobson’s Naviance in an amount not to exceed $655,000.00, for the College and Career Readiness software tool in the form of the sales order form and terms of service dated July 8, 2020 and attached to the School Board Action Report, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract. (Updated Since Introduction)
  9. Resolution No. 2020/21-7, Requesting a Waiver from the 180-Day School Year Requirement for Remote Learning Professional Development (C&I, September 15, for Approval) Approval of this item would approve Resolution No. 2020/21-7, as attached to this Board Action Report.
  10. BEX V: Award State Master Contract #05416, Classroom Lock Security Upgrades for the secure lockdown project (Ops, September 10, for Approval) Approval of this item would authorize the Superintendent to execute a contract with Intermountain Lock and Security Supply in the amount of $2.5 million, plus Washington State sales tax, for lock hardware purchases over the course of five (5) years. Purchases will be based on volume pricing obtained through an Interlocal Cooperative Purchasing agreement with the State of Washington Department of Enterprise Services through contract #05416 as attached to the School Board Action Report, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract. The purchase period will be performed as a phased project over the course of five (5) years including October 2020 through August 2025. Phase 1 to commence in Fiscal Year 2020-21. (Updated Since Introduction)
  11. BTA IV: Award Contract P1766 to perform seismic analysis services for the Seismic Building Assessment (Ops, September 10, for Approval) Approval of this item would authorize the Superintendent to execute consultant contract No. P1766 with PCS Structural Solutions that will not exceed $210,773 to complete seismic assessments on 15 buildings not assessed in the district’s seismic assessments in 2009 or 2012; update cost estimates for all buildings for recommended seismic improvements; provide comparative seismic risk assessment for all district facilities; and prty,oduce assessment of anticipated seismic work for 19 district facilities identified as unreinforced masonry by the City of Seattle, with any minor additions, deletions and modifications deemed necessary by the Superintendent to implement the contract.
  12. BEX V: Approval of the Site-Specific Educational Specifications for Kimball Elementary School Replacement project (Ops, September 10, for Approval) Approval of this item would approve the Kimball Elementary Educational Specifications dated March 3, 2020, for the Kimball Elementary School Replacement project.
  13. BEX V: Approval of the site-specific Educational Specifications for James Baldwin Elementary School Replacement project (Ops, September 10, for Approval) Approval of this item would approve the James Baldwin Elementary Education Specifications dated August 13, 2020, for the James Baldwin Elementary School Replacement project.
  14. BEX V: Approval of the Value Engineering Report for the James Baldwin Elementary School project (Ops, September 10, for Approval) Approval of this item would approve the Value Engineering Report dated August 18, 2020, and the Architect’s Response and Recommendation Matrix for the James Baldwin Elementary School project.
  15. Distressed School Grant Award Architectural & Engineering Contract P1692 to Studio Meng Strazzara Architecture for the Madison Middle School Eight Classroom Addition project (Ops, September 10, for Approval) Approval of this item would authorize the Superintendent to execute A/E contract P1692 with Studio Meng Strazzara Architecture in the amount of $895,909, plus reimbursable expenses of $15,000 for architectural and engineering services. The total contract amount of $910,909 is for the Madison Middle School Eight Classroom Addition Distressed School Grant project, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.
  16. BEX V/BEX IV: Award Architectural & Engineering Contract K1386 to Rolluda Architects, Inc., for the North Beach Elementary School Heating, Ventilating, Exterior Door, and Seismic Improvement project (Ops, September 10, for Approval) Approval of this item would authorize the Superintendent to execute A/E contract K1386 with Rolluda Architects, Inc., in the amount of $394,642 for architectural and engineering services for the North Beach Elementary School Heating & Ventilating, Exterior Door and Seismic Improvement project, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.
  17. BEX V: Award Contract P5152 for General Contractor/Construction Manager (GC/CM) to Cornerstone General Contractors Inc. for the Van Asselt School Addition project (Ops. September 10, for Approval) Approval of this item would authorize the Superintendent to utilize the GC/CM alternative construction delivery method, authorize the GC/CM to immediately provide pre-construction services for an amount not to exceed $360,000, and approve Resolution 2020/21-1 certifying that the district intends to comply with RCW 39.10. This approval also authorizes the Superintendent to negotiate and execute a contract amendment, with any minor additions, deletions, and modifications deemed necessary, for the Guaranteed Maximum Price (GMP) as defined by the RCW 39.10.370 for an amount not to exceed $27,000,000 which includes Specified General Conditions, Negotiated Support Services Allowance, the Maximum Allowable Construction Cost (MACC) including subcontractor bonds, the MACC Contingency, and the GC/CM fee, no earlier than completion of 90% Construction Documents unless otherwise agreed to by the parties. The GMP excludes the Pre-Construction Services allowance and Washington State sales tax.
  18. BEX IV: Approval of Budget Transfer from the BEX IV Program Contingency for the Synthetic Turf Playfield Improvements at Hazel Wolf K-8 at Pinehurst School project (Ops, September 10, for Approval) Approval of this item would authorize the Superintendent to approve the transfer of $830,000 from the BEX IV Program Contingency to fund the synthetic playfield improvements at Hazel Wolf K-8 at Pinehurst School project.
  19. BEX IV: Approval to Utilize Funds from BEX IV program placement to fund a School-Based Health Center project at Lowell Elementary School (Ops, September 10, for Approval) Approval of this item would authorize the Superintendent to utilize $315,000 from the BEX IV Capital Levy Program Placement budget to fund a school-based health center at Lowell Elementary School.
  20. BTA IV: Final Acceptance of Contract K5099 with King County Directors Association (KCDA) and Musco Sports Lighting, LLC for the Cleveland High School Field Lights project (Ops, September 10, for Approval) Approval of this item would accept the work performed under Contract K5099 with King County Directors Association (KCDA) and Musco Sports Lighting, LLC for the Cleveland High School Athletic Field Lights project as final.
  21. BEX IV/BTA IV: Final Acceptance of Contract No. P5098 with CDK Construction Services, Inc., for the Dearborn Park Elementary School Roof Replacement & Seismic Upgrades project (Ops, September 10, for Approval) Approval of this item would accept the work performed under Contract No. P5098 with CDK Construction Services, Inc., for the Dearborn Park Elementary School Roof Replacement & Seismic Upgrades project as final.
  22. BEX IV: Final Acceptance of Construction Contract P5099, bid number B11722, with CDK Construction Services, Inc., for the Eckstein Middle School Seismic Improvements project (Ops, September 10, for Approval) Approval of this item would accept the work performed under Contract P5099 with CDK Construction Services, Inc., for the Eckstein Middle School Seismic Improvements project as final. (Updated Since Introduction)
  23. OSPI Distressed School Grant: Final Acceptance of Contract K5116, Bid No. B11824, with CDK Construction Services, Inc., for the Eckstein Middle School Exterior Sunshade Installation project (Ops, September 10, for Approval) Approval of this item would accept the work performed under Contract K5116 with CDK Construction Services, Inc., for the Eckstein Middle School Exterior Sunshade Installation project as final.
  24. BTA III: Final Acceptance of Contract K5106 with Western Ventures Construction, Inc., for the John Muir Geothermal Wells project (Ops, September 10, for Approval) Approval of this item would accept the work performed under Contract K5106 with Western Ventures Construction, Inc., for the John Muir Geothermal Wells project as final. 

B. Items Removed from the Consent Agenda

IV. Public Testimony – 3:15 p.m.

Members of the public who wish to address the board by teleconference may sign up to do so by e-mailing the School Board Office or calling (206) 252-0040, beginning Monday, October 5, 2020, at 8:00 a.m. The public testimony list will be posted Tuesday, October 6, 2020. Those who are placed on the posted public testimony list may provide their testimony by dialing 206-800-4125 and using Conference ID 800 793 451#. For information on how the public testimony list is created, please visit the Board’s website.

Order  Speaker  Topic  
1 Emily Cherkin Reopening and Remote Learning Plan 
2 Chris Jackins 1. Superintendent Task Force for the Reopening Plan; 2. Policy 2015; 3. Hazel Wolf Playfield Budget Transfer; 4. Inspects for Kimball; 5. Inspects for James Baldwin; 6. Value Engineering Report for James Baldwin 
3 Marina Gray Support for Lowell elementary school based health clinic 
4 Manuela Slye School Board Oversight 
5 Dustin Cross Lowell Elementary School based health clinic 
6 Mariah Mitchell Lowell Elementary Health clinic 
7 Brian Terry Equity in advanced learning and access to technology at this week’s board meeting 
8 Janis White October being disability history month 

V. Business Action Items (Continued)

C. Action Items

  1. Approval to name the Daniel Bagley Elementary School primary wing (south first floor) in honor of Mrs. Barbara Stone (Ops, September 10, for Approval) Approval of this item would approve the naming of the Daniel Bagley Elementary School’s primary wing as the Barbara Stone Primary Wing.
  2. Superintendent Task Force for the Reopening Plan and Remote Learning (2020-21 Remote Learning Task Force) (Exec, September 16, for Consideration) Approval of this item would authorize the formation of the 2020-21 Remote Learning Task Force. (Updated Since Introduction, Materials Updated 10/6/20)
  3. Amending Policy Nos. 1010, Board Oversight of Management and 1240, Committees (Exec, September 16, for Approval) Approval of this item would amend Policy No. 1010, Board Oversight of Management, and Policy No. 1240, Committees, as attached to the Board Action Report.
  4. Special Education Contract Amendments (A&F, September 14, for Approval) Approval of this item would authorize the Superintendent to approve contract amendments in an amount totaling $1,254,933.34 for the above-listed agencies and contractors.
  5. Approval of contract amendment with EPI-Use for SAP staff support for school year 2020-21 (A&F, September 14, for Consideration) Approval of this item would authorize the Superintendent to execute a contract amendment with EPI-Use for a total Not-To-Exceed (NTE) amount of $820,000, including taxes, for SAP staff support services with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the amendment.
  6. Amending Board Policy No. 2015, Selection and Adoption of Instructional Materials (C&I, September 15, for Consideration) Approval of this item would amend Board Policy No. 2015, Selection and Adoption of Instructional Materials as attached to the Board Action Report. (Updated Since Introduction)
  7. BTA IV/BEX V: Award Construction Contract P5137, Bid No. B082097, to YOY, INC. dba VERDIS for the Garfield High School Upgrades (Waterproofing & Exterior Door Repairs) project  (Ops, September 10, for Approval) Approval of this item would authorize the Superintendent to execute construction contract P5137 with YOY, INC. dba VERDIS in the amount of $732,390, including base bid plus Alternate #1 and Alternate #2, plus Washington State sales tax, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract. Immediate action is in the best interests of the district. (Introduction And Action, Materials Updated 10/6/20)

  VI. Board Comments

Comments will be limited to two minutes per Director

  • Announcement of Moss Adams Internal Audit Review by Audit & Finance Chair

VII. Adjourn – 7:00 p.m.

Calendar Reminders

A complete list of upcoming Board meetings and Director community meetings can be found on the School Board calendar website. If you have any questions, please contact the School Board Office at 206-252-0040.